Have you ever searched for a file or folder on your computer or smartphone and found no results? That recently happened to a friend of mine. When I asked her if she had backed up her information, she responded with huh? What a time-waster for her because she had to look somewhere else to see if she could find the information she needed. And this could happen to you too backup is a productivity tool that you should not be without.
What Is a Productivity Tool
Computer productivity tools are software programs that are meant to make computer users more productive as they work. They are simple and easy to use. They range from web browser launchers to instant messaging shortcuts. Normally, they are simple and easy-to-use and can range from web browsing launchers to instant messaging shortcuts. Literally hundreds of productivity tools are available to computer users. For example, anything you use to help you achieve your goals by planning, tracking, or conducting computer work is helping you be successful.
Your common productivity tools are usually broken down into the below categories:
- Communication and Collaboration
- Time Tracking Tools
- Project Management Tools
- Design Tools
- Note-taking Tools
- Distractions and Focus Tools
- Documentation Tools
- Health Tools
- Email Marketing Tools
- File Sharing Tools
Why Do You Include Back Up
While backup is not an efficiency means per se, I am willing to bet that if you lost vital information and it was unrecoverable, you would consider your time to be wasted. In other words, your productivity would be severely limited.
We can’t stress enough just why data backups are essential.
To quote Asian Efficiency, “Any backup you choose is better than no backup at all.” To begin with, the strongest rule we can recommend to you is the 3-2-1 rule. If you are ignoring the rule of 321, then stop it right now. You need to reconsider your priorities. Is it more important to you to risk losing photos, financial and tax records, and other documents; or is it better to be safe than sorry?
Types of Backup
Chiefly, Asian Efficiency breaks the types of backup into 5 categories. First, they start out with what they call “Sneakernet.” This means that you do your backup manually by backing your data up to a storage device and putting that device in what you consider to be a “safe” place. The only drawback is that you may forget where you put it.
Secondly, automated local backup is a viable option. All you do is plug an external hard drive into your PC or Mac. It does all the backing up automatically and consistently and you don’t have to do anything.
The third option, and perhaps the easiest backup method is online backup. There are two reasons that is beneficial. Your files are offsite so if anything happens to your physical location (like a natural disaster), then your files are still safe. The next benefit is that you can access your files from anywhere, even if you are traveling.
Another method that you may be unfamiliar with is clone backup. The clone backup makes an exact copy of your entire drive. Accordingly, if your hard drive crashes, you can boot from your backup drive. You don’t have to install any apps and can keep working from the clone without interruption while you are getting your hard drive fixed or replaced. Hence your backup is a productivity tool, for sure.
Finally, I would be amiss if I did not mention mobile backup as a backup type. Android has a built-in Backup feature. Go to Settings > System, and you should see an option for Backup. iOS has a backup feature built into iCloud. I’ve seen though that the amount of storage that Apple gives you by default is extremely low, so you may want to upgrade your storage tier.
Computer issues arise at the worst times, don’t they? Megabite has a Help Desk that will help you with any of a myriad of problems that may affect your Mac or PC. We have monthly plans, remote support, and one-time service plans. Do you have a special need you want help with? Just give us a call at 904-430-0350, and we’ll be glad to help
Categorised in: Technology Information
This post was written by Megabite