Google Calendar and How To Use It!

April 20, 2017 7:16 pm Published by Leave your thoughts

Google Calendar and How To Use It!

Between business meetings, personal appointments, and family functions a calendar is a must if you want to look like you’re on top of your game.  And not just any Calendar, but a calendar that works with your email and syncs across all platforms.  Google Calendar does just that and more.  Never again will you have to udder, let me check my schedule and get back with you.  You will always have your calendar with you; that is if you have a smartphone or tablet at your side.

In order to have access to a google calendar you first must have a Google email account.  If you don’t already have one visit how to how to create a Gmail account.   Open you Gmail account then click on the square button in the upper right-hand corner and choose calendar.

Once you click on Calendar your personal google calendar will open.

From here you can start creating appointments, birthdays, meetings, to-do lists, and reminders. With reminders, you can have your calendar send you an email and a popup reminder months, weeks, days, hours and even minutes before a function.

There are two ways to add something to the Calendar. If you’re on a smartphone you can speak the information you want to add instead of typing.
1. Single click on the date and time you want to add something for a quick add, when finished click create.
2. Double click on the date and time you want to add something with more detail, such as address or notes. This is where you can add reminders, make an all-day event, invite people to an event, add an address and more.

Adding Google Calendar App to your mobile devices.

Adding Google Calendar to your smartphone or tablet is as simple as downloading an app from the store.  Once you have downloaded the appropriate app simply open it, add your Gmail address that is associated with your Google Calendar, and Voila, all your appointments will sync automatically on all devices.

Here are some tips and tricks for Google Calendar

Tip 1: You can have more than one calendar! Set one up for work, and another one for your personal life. To start a new calendar other than the main one, click the arrow beside “My Calendars.” Then, choose Create New Calendar and give it a name. The new calendar will now be visible in your master list of Calendars.

Tip 2: Next, color code each calendar so you can easily identify where you’re needed and for what. To change the color, hover over the calendar name, click the drop-down arrow, and choose the color you want.

Tip 3: You can share your calendar with co-workers or family so you don’t have to wonder where they are or if they’re available. Simply hover over the calendar name, click the drop-down arrow, and select Share This Calendar. Put in the recipient’s email address and choose how much access you want to give them. You can set it to only view calendar, view and update calendar.

Tip 4: Try new features, activate Labs!  Some of the features can be really useful! Simply click the Gear icon, then choose Labs.  A list of features you can add to your calendar will appear, see which ones might come in handy, then tick enable and click save. All the features you enabled will be on the right side of your calendar.

Tip 5: Scheduling a time where everyone can get together to a meeting can be difficult. But with google calendar, it makes scheduling a little easier.  Once an event is created, open the event and click the “Find a time” tab. and add any guests who you want to include. They’ll need to make sure they share their calendar with you, so you can see their appointments right alongside yours, then you pick a time that works for everyone.

Tip 6: Have an event you want to invite people to and get a head count of who will be there?  Google Calendar has an awesome feature that allows you to invite guests to any event you create.  Simply type their email address (needs to be a Gmail account)  in the guest field and save.  It will then ask if you want to invite external guests.  Click yes, and invites will receive an email they can RSVP to.

Have fun getting organized and look like a rock star using the Google Calendar.


Karen Beth

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This post was written by Karen

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