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How to Use Gmail Labels to Organize and Manage Your Inbox

May 24, 2022 9:12 pm Published by Leave your thoughts

Gmail labels are a great way to keep your inbox organized, especially if you get many unimportant emails. They allow you to filter and manage different types of messages so that you can respond to them when necessary.

This blog post will teach you how to use Gmail labels to organize your inbox and save time. If you have a Gmail inbox filled with emails that aren’t important enough to require a response right away, using labels is one of the best ways to stay organized while remaining accessible. Once you know how they work and how to create them, it takes only a few minutes to manage your Gmail account with labels. Once you do, organizing your inbox will be quick and easy!

How to Create a Gmail Label

First, let’s talk about how to create a Gmail label. The process is simple, and you can create as many labels as you need. To create a new label, go to the “labels” menu in Gmail, then click “New Label.” Sounds easy enough, right? Next, you’ll need to name your new label. Some people like to refer to their labels based on their corresponding email categories. For example, you could create tags for bills, work emails, and personal emails or name your labels based on the type of message they contain. You can also use emojis to refer to your labels if you’d like.

Organize your Gmail inbox with labels

Now that you know how to create a Gmail label, let’s get into the nitty-gritty of how you organize your inbox with them. Once you start using tags, you’ll notice that your Gmail inbox is now in sections based on the labels you use.

Depending on your needs, you can use as many or as few labels as fits your need. Select the message in your inbox to open it. At the top of the email, you will see icons. You should click on the “Label” menu to assign a label to a message. Click “More’ and select “Apply Label” from the drop-down menu. Once you’ve applied a label to a message, you can choose which label the message is saved under by clicking the “Label” menu again and selecting the relevant label from the drop-down menu. You can also manage multiple tags for a single message.

How to find emails using labels in Gmail

If you’re looking for a specific email but don’t know which label it’s under, don’t worry! This is one of the most manageable parts of using Gmail labels. To find an email using labels in Gmail, go to the “Labels” menu in your settings and click “Show All Labels.” Your entire Gmail inbox will be in different sections based on what you’ve applied to your messages. If you’re looking for a specific message but don’t know which label it’s under, use the search bar at the top of the Gmail window and type in the appropriate one. You can also click on the “Label” menu and click “Choose Label” to search your entire inbox based on the label you want to use.

Labels for organizing email

Specific labels are explicitly used for organizing your email. The most common labels used for organization are “Archive” and “Star.” Choose the Archive label for messages you don’t need to see in your inbox and don’t want to be deleted.

Select the message in your inbox and click on the “Move to” option to archive a message.

The Star label is used for messages you want to keep in your inbox but don’t have time to handle immediately. You can assign different colors by setting it up in the Setting / Generals and scrolling down to the Stars section

Labels for managing emails

You can create as many labels relevant to how you like to organize your inbox for managing emails. For example, you can create labels for unread emails, emails that require a response, and emails with attachments. Some people also use tags for emails they’ve already responded to and completed.

Select the message in your inbox and click the “More” option. Once you’ve clicked “More,” select “Apply Label” and choose the appropriate label for the message. You can also use the search bar at the top of the Gmail window to find emails you’ve already responded to. Using this technique, you can easily find and access emails you’ve already answered and completed.

The benefits of using Gmail labels instead of folders

As you’ve learned, Gmail labels have many uses. While many people prefer to use folders to organize their email, the benefits of using Gmail labels are numerous. One of the most significant advantages of using labels instead of folders is that you don’t have to create them ahead of time. You can create a new title as soon as you decide to do so, which makes organizing your inbox as you go a breeze. Another benefit of using labels is that they’re searchable, which means that you can easily find important emails. If you use folders, they’re only searchable if you’ve already put them there, so you don’t get the same quick access to your emails as you would with labels.


Use Gmail labels to organize your inbox and keep track of important emails. They make it easy to find emails, and they don’t require a lot of setups. They’re handy for people who get a lot of emails and don’t have time to go through them all. With just a few quick clicks, you can assign emails to categories, such as “work,” “personal,” or “unread emails.” When you’re ready to go through your inbox, you can easily find what you’re looking for based on the label you assigned. No matter what kind of volume of email you receive, you can use Gmail labels to stay organized and on top of your inbox.

Email can be a challenge. Our team is dedicated to educating and protecting our seniors with a comprehensive system of services, including remote tech support for seniors in Fernandina Beach, FL. We can also help you log into your email and customize it. Feel free to call us at 904-430-0350 if you have questions.

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This post was written by Pam Lokker

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